management consists of a set of interrelated steps designed to ensure
that files can be readily identified, organized, accessed, and maintained.
Since there are strong connections between various aspects of file management,
plan ahead to avoid making decisions that limit options later on. It is
especially important to keep lines of communication open between technical
staff and project staff during the planning stage.
management steps examined here include:
Keeping track (basic file system considerations). Another aspect
of keeping track is covered in Metadata.
Image databases and other image management solutions (special
software for organizing image files)
Default file and directory naming schemes are rarely optimal for a specific
collection. Sound decisions about files and directories can help minimize
chaos, especially for very large collections. To some degree, the nature
of the material being scanned will suggest organizing principles. Serials
are often divided into volumes and issues, monographs have page numbers,
manuscript or photograph collections have folder or accession numbers,
etc. In most cases, some aspect of these physical organizing principles
can be translated into file system organization.
some basic file system recommendations:
Use a file naming scheme that is compatible with whatever operating systems and storage media you plan to use
Use standard file extensions for different file types
Don't overload directories with too many files
Rely on storage management software to manage large collections across
multiple physical disk drives